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Constitution – Article Seven

Duties of Executive

Executive members are responsible for delivering the following club activities.
One or more members shall take responsibility for an activity.

a) Summer camps for children aged 4-11
b) Scheduled play
c) Tournaments
d) Socials
e) Clubhouse and court maintenance
f) Community relations


President

The President shall, when present, preside at all meetings of the members of the Organization and the Executive. The President shall also be charged with:

a) Managing and supervising of the affairs and operations of the Organization.

b) Calling meetings as he/she considers necessary and to enforce the observance of all rules and regulations of the BCTC.

c) Signing all cheques after such have been signed by the Treasurer and payment approved by the Executive.

d) Encouraging and to co-ordinate the duties of the Executive, ensure that all executive members perform their respective duties

e) Ensuring the creation of standing committees to deal with specific activities and preside or appoint a chair of the committee.

f) Preparing a President report at the end of his term, to submit to the incoming President and at the Annual General Meeting. This written report will summarize the events of his/her year in office and outline his/her recommendations for the future developments of the Organization.

g) Other duties that may be required.


Vice-President

During the absence or inability of the President, his/her duties and powers may be exercised by the Vice-President. The Vice-President shall assume responsibility for some of the duties listed above. He/she shall perform such other duties as may from time to be determined by the executive.


Past-President

The past President shall act in an advisory capacity and share previously gained knowledge and experience with the Executive Committee and Club members. The Past-President is not a voting member.


Director

a) The Director shall be responsible for managing the schedule for “Scheduled Play” once the schedule has been finalized. The schedule shall be prepared collectively by the Executive or by a Schedule Play committee comprised of club members;

b) He/she shall perform such other duties as may from time to time be determined by the Executive


Secretary

a) The Secretary shall attend all meetings of the Executive and record all facts and minutes of all proceedings.

b) He/she shall give all notices required to members and to the Executive.

c) He/she shall be the custodian of all books, papers, records and correspondence, contracts and other documents belonging to the BCTC.

d) He/she shall ensure that the membership e-mail addresses are update, all e-mails are filed in applicable folders and updates to the Website are forwarded to the Website Manager.

e) He/she shall process all membership applications annually and draw up a membership list, and shall keep full and accurate records for that purpose.

f) He/she shall perform such other duties as may from time to time be determined by the Executive.


Treasurer

a) The Treasurer shall keep full and accurate accounts of all receipts and disbursements of the BCTC in proper records of account

b) shall deposit all monies or other valuable effects in the name and to the credit of the BCTC in a recognized banking institution as designated by the Executive.

c) He/she shall disburse the funds of the BCTC under the direction of the Executive, taking proper vouchers thereof and shall render to the Executive at regular meetings thereof or whenever required of him/her, an account of all the transactions as Treasurer, and of the financial position of the BCTC.

d) He/she shall further prepare and submit to the annual General Meeting a properly prepared financial statement of the affairs of the BCTC reviewed by a qualified accountant.

e) He/she shall also perform such other duties as may from time to time be determined by the Executive.