bctc header
Jump to:

Constitution – Article Six

Executive Members

The Executive Members of the club shall comprise

a) President;
b) Vice-President;
c) Past-President;
d) Director;
e) Treasurer; and
f) Secretary

Election of Executive Members
a) The affairs of the BCTC shall be managed by a board of Executive members, who are elected from the membership at-large at the Annual General Meeting. The election of the Executive will be by secret ballot, and positions shall be elected in sequence, as shown herein. In each case, the ballots shall be counted and the result announced before voting on the next positions if properly nominated.

b) The role of the Executive will be to set goals for the year, establish budgets and membership fees, meet for regular Executive meetings and appoint committees, as they deem necessary. Each Executive member at the time of his/her election and throughout his/her term of office shall be a member of BCTC. A member elected to an executive position shall have at least one full year's membership within the BCTC.

Term
The Executive shall be elected at the Annual General Meeting each year and to hold office until their successors shall have been duly elected or appointed. The whole board shall be retired at each annual meeting, but shall be eligible for re-election. In the event that a position on the Executive remains unfilled, then the Members may vote a retiring Executive Member, into that position by majority vote.

Removal of Executive Members
a) The office of Executive member may be vacated upon a majority vote by the Executive in the following circumstances: If he/she is convicted of any criminal offence during the term of office, or if he/she failed to disclose prior to accepting a position on the Executive a prior criminal conviction; or for severe transgressions of the current BCTC's Code of Conduct, as modified from time to time.

b) The office of Executive member shall be automatically vacated;
I) if an Executive member has resigned his/her office by delivering a written resignation to the Secretary of the BCTC.
II) If an Executive member has been asked to vacate their position by majority vote of the Executive, as outlined above.
II) on death

c) The Secretary shall give at least 48 hours notice to such Executive member that a meeting will be held at which the Executive will consider the removal of that member from the Executive.

Vacancies
Vacancies on the Executive may, so long as a quorum of Executive members remains in office, be filled by the Executive from among the members of the BCTC, if they shall see fit to do so, otherwise such vacancy or vacancies shall be filled at the next annual meeting of members at which the Executive for the ensuing year are elected, but if there is not a quorum of Executive members, the remaining Executive members shall forthwith call a meeting of members to fill the vacancy or vacancies.

Quorum
A majority of the Executive members shall form a quorum for the transaction of business at any meeting of the Executive board.

Meetings
Except as otherwise required by law, the Executive may hold their meetings at such place or places as it may from time to time determine. No formal notice of any such meeting shall be necessary if all the Executive members are present, or if those absent have signified their consent to the meeting being held in their absence. Executive meetings may be called by the President or Vice-President or by the Secretary on direction of the President or Vice-President or by the Secretary on direction in writing of two Executive members.

Notice of Meetings
a) Notice of meetings of the Executive shall be communicated to each Executive member not less than two days exclusive of Saturdays, Sundays and holidays as defined by the Interpretation Act of Ontario before the meeting is to take place. The statement of the Secretary or President that notice has been given shall be sufficient and conclusive evidence of the giving of such notice.

b) The Executive may appoint a day or days in any month or months for regular meeting at an hour to be named. An Executive meeting may also be held, without notice, immediately following the Annual General meeting of the BCTC.

c) Any meeting of members of the BCTC may be adjourned at any time and no notice is required of such adjournment. Members’ last address recorded will be utilized to give notice of meetings. Error or omission in giving notice of a meeting shall not invalidate such meeting. Executives may waive notice of meetings and may ratify, approve and confirm any or all proceedings taken.

Votes to Govern
Questions arising at any meeting of the Executive shall be decided by a majority of votes cast on the question.

Powers
The Executive members may administer the affairs of the BCTC in all things and make or cause to be made for the BCTC in its name, any kind of contract which the BCTC may lawfully enter into and, save as hereinafter provided, generally, may exercise all such other powers and do all such other acts as authorized to do. Without in any way derogating from the foregoing, the Executive is expressly empowered, from time to time, to purchase, lease or otherwise acquire, alienate, sell exchange or otherwise dispose of shares, stocks, rights warrants, options and other securities, lands, buildings and/or other property moveable or immoveable, real or personal or any right or interest therein owned by the BCTC for such consideration and upon such terms and conditions as they may deem advisable.

Books and Records
The Executive shall see that all necessary books and records of the BCTC required by the Constitution and Bylaws are regularly & properly kept.

Remuneration
The Executive members shall receive no remuneration for acting as such, but shall receive gratis membership (not including any additional fees such as initiation, fees for tournaments, etc) for the year(s) in which they act as Executive members. Such gratis membership shall be revoked upon the resignation or removal of an executive member, but he/she may continue as a member, at the Executive's discretion, upon payment of the annual fee.

Indemnity of the Executive
Every Executive member of the BCTC and his/her heirs, executors, administrators and estate and effects, respectively, may from time to time be indemnified and saved harmless by the BCTC from and against,

a) any liability and all costs, charges and expenses that he/she sustains or incurs in respect of any action, suit or proceeding that is proposed or commenced against him for or in respect of anything done or permitted by him/her in respect of the execution of the duties of his/her office; and

b) all other costs, charges and expenses that he/she sustains or incurs in respect of the affairs of the BCTC except such costs, charges or expenses as are occasioned by willful neglect or default.